|THE WAY TO CALCULATE AND MANAGE YOUR IFTA FUEL
1. These Excel spreadsheets
do NOT calculate your state mileage.
You must have your state mileage as
written down by the driver, or from your
on-board mileage tracking unit, or you can use a program
like the STATE MILEAGE CALCULATOR at -->
THIS LINK to calculate those miles or kilometers
to then enter the totals into this spreadsheet
orders, please phone in your order
must have Microsoft Excel 2007 or higher on a WINDOWS computer
(not a MAC) to use these spreadsheets. It DOES NOT work with Open
Office or Libre Office.
All you do is: enter the IFTA miles that
your truck (or trucks) drove in each jurisdiction, gallons purchased,
and the tax rate for the jurisdiction.
for permanent files. NOTE: these spreadsheets do NOT fill out the state
form for your state. You use them to do the MATH and then
you transfer the totals to your state form.
Make entries by trip number, by day, by week, by
month, OR put in an entire quarter all at once on the reusable
versions. (The single quarter version requires that you
enter all miles and gallons for a particular jurisdiction as one
entry per state and not "per trip.)
| See the screenshots
below of the 5-truck version outlining the 5 easy steps to getting
the correct numbers for your state or province return.
All versions work the same way and are reusable very quarter
except for the $9.95 single quarter only version That
version requires that you enter the total combined miles and
gallons for your fleet or truck on one screen and the rates
are hard-coded for the quarter indicated:
Remember that the government wants you to report all of
your truck miles driven in each state during the quarter!
Most of those filing have their fuel purchase receipts,
but many still have the very time-consuming task of gathering
all of the MILEAGE by state correctly for their trucks.
Here are basically 3 ways to do it:
A) Use on on-board tracking device on the trucks, like
B) Have the driver
write down their
readings as they driver and pass state lines.
C) Have the drivers use a
mileage recording GPS
D) Use a mileage routing program
with a state-by-state miles breakdown report
our CoPilot Truck version
Tip!: An easy
truck route map program to calculate state mileage
is at THIS LINK
Tip!: The cheapest and easiest way to track and
get your truck IFTA fuel tax miles is at
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3. Perform fuel
tax calculations by jurisdiction
Total miles traveled
Calculates total due/refund
Enter your fleet miles per gallon and
all taxes will be calculated automatically.
There are individual truck reports
for EACH TRUCK showing amounts owed in each jurisdiction and
the total owed or credited. (except in the single-quarter
Quick-Calculator which is just one sheet for you to enter the
TOTALS for your truck or fleet.)
8. The tax rate per gallon for
each jurisdiction can be changed as needed
9. Each quarter can be saved
and you clear the form for a new quarter’s entries
in the single-quarter Quick-Calculator which is just one sheet
for you to enter the TOTALS for your truck or fleet.)
10. All calculations are automatic
and are ready for you to enter the
totals on your jurisdiction form.
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